Privacy Policy

Last Updated: January 15, 2026

Spire Counsel is committed to protecting the privacy and confidentiality of personal information entrusted to us by clients and visitors. This Privacy Policy explains how we collect, use, protect, and share personal data in accordance with the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong.

1. Data Controller

Spire Counsel is the data controller responsible for personal information collected through our services and website. We are located at Level 38, AIA Central, 1 Connaught Road Central, Hong Kong.

For data protection inquiries, please contact: [email protected]

2. Information We Collect

Personal Information

We collect personal data you provide when engaging our services, including name, business contact details, email address, telephone number, and information necessary for providing legal services. For client matters, we may collect additional information relevant to the legal services being provided.

Website Usage Information

When you visit our website, we may collect technical information including IP address, browser type, device information, and pages visited. This information is collected through cookies and similar technologies as described in our Cookie Policy.

Communication Records

We maintain records of communications with clients and prospective clients, including emails, telephone conversations, and meeting notes, as necessary for providing legal services and maintaining professional standards.

3. How We Use Your Information

Legal Services Provision

Your personal information is used primarily to provide legal services you have requested, including document preparation, legal advice, regulatory submissions, and transaction coordination. This processing is necessary for performance of our engagement with you.

Professional Obligations

We process personal data to comply with professional conduct rules, conflict checking requirements, anti-money laundering obligations, and other legal and regulatory requirements applicable to legal practice in Hong Kong.

Business Operations

Personal information may be used for practice administration, quality assurance, professional indemnity insurance purposes, and internal business analysis. These uses are based on our legitimate interests in operating our practice professionally.

4. Data Sharing and Disclosure

We may share your personal information with:

  • Other parties involved in your legal matter, as necessary to provide services
  • Professional service providers including barristers, expert witnesses, and investigators
  • Regulatory authorities when required by law or professional obligations
  • Courts and tribunals in connection with legal proceedings
  • Professional indemnity insurers and auditors
  • Service providers who assist with practice operations under appropriate confidentiality obligations

We do not sell personal information to third parties or use it for marketing purposes without your consent.

5. Data Security

We implement appropriate technical and organizational security measures to protect personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

  • Secure document management systems with access controls
  • Encryption of electronic communications and data storage
  • Regular security assessments and updates
  • Staff training on data protection and confidentiality
  • Secure disposal procedures for physical and electronic records

6. Data Retention

We retain personal information for as long as necessary to fulfill the purposes for which it was collected, including meeting legal, regulatory, and professional obligations. Client matter files are typically retained for at least seven years after matter completion, in accordance with professional conduct rules and limitation periods. Website analytics data is retained for shorter periods as described in our Cookie Policy.

7. Your Rights

Under Hong Kong's Personal Data (Privacy) Ordinance, you have the following rights:

  • Right to access personal data we hold about you
  • Right to request correction of inaccurate personal data
  • Right to object to the use of personal data for direct marketing
  • Right to request information about our data policies and practices

To exercise these rights, please contact us at [email protected]. We will respond to requests within the timeframes required by applicable law. Please note that certain rights may be limited where we have legal or professional obligations to retain information.

8. Cookies and Website Technologies

Our website uses cookies and similar technologies to improve user experience and analyze website usage. For detailed information about the cookies we use and how to manage your preferences, please see our Cookie Policy.

9. International Data Transfers

When necessary for providing legal services, personal data may be transferred to jurisdictions outside Hong Kong. We ensure appropriate safeguards are in place for such transfers, including contractual protections and compliance with applicable data protection requirements.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with a revised "Last Updated" date. We encourage you to review this policy periodically. Material changes will be communicated through appropriate channels.

11. Contact Information

For questions about this Privacy Policy or our data protection practices, please contact:

Spire Counsel

Level 38, AIA Central
1 Connaught Road Central
Hong Kong

Email: [email protected]

Phone: +852 2963 7418

If you have concerns about how we handle your personal data, you have the right to lodge a complaint with the Office of the Privacy Commissioner for Personal Data in Hong Kong.